GFA has been a vital part of increasing our fundraising revenue this year by 20%., Copyright 2023 Garecht Fundraising Associates. 4. Charity Fundraising offers exclusive and fully customizable VIP Experiences and Vacation Packages that are no-risk auction items that will provide a lively auction and drive funding for your cause. Please provide information on your good work and tell us how you will Share your form with others. Set the stage . You should! Have any questions? You will also validate the performance and accuracy of the engine through detailed analysis and test coverage. Once you have compiled your list, put together a simple letter asking for auction donations for your event. Live events are virtual, and the whole affair is online, while silent auctions involve live and online participants. You can customize this template to suit the needs of your organization and silent auction event. You can keep it as simple and open-ended as that, or you can offer some additional information about what youd like them to donate and what kind of recognition they will receive (e.g., logo included as a sponsor in promotional materials, a thank-you shoutout on social media, etc.). Requests will only be considered from organizations within the Central Texas area. Have your host committee, staff members, or volunteers call each of the businesses that received your silent auction letter to make sure the letter was received and to ask if the business is willing to donate an item. By [date], we are launching [upcoming project or event] that will bring [impact of event] to our community. How will you make a difference using the funds raised? . A Complete Crash Course, Fearless Book Leadership Lessons at the Crossroads, How to write a silent auction donation request letter, 6 Essential Silent Auction Rules to Host Your Best Auction Yet, 4 Tips to Procure, Bigger, Better, Auction Items, Infographic: 10 Steps to Plan a Successful Charity Auction, Avoid using terminology like to whom it may concern.. With your connections, resources, and incredible history of charity work, I know that together we can make a huge difference. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. Jamie F. Hope Chest for Breast Cancer GiveSmart is easy to use and ideal for virtual events and can be used for in-person events to manage the silent auction, seating charts, and check-in to the event. Be sure to include 3 key elements in your silent auction request letter: Need: First, outline the need that your nonprofit addresses. Remember to contact any vendor that has donated over the last few years. We will review your request and be in touch as soon as possible. Create unlimited donation forms designed to delight donors. Like us on FacebookJoin our charity partners. The Honda Classic reserves the right to . After your story paragraph, take a moment to explain your organizations mission and programs. Set a date and book a venue. Including a silent auction can take your special event to the next level, but it requires your nonprofit to solicit awesome items for guests to bid on. With the new Chariot integration, fundraisers will be able to receive donations from the over $234 Billion in Donor Advised Funds! Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. even if they only skim the bulk of the letter., Instead of starting from scratch, get access to our free silent auction donation request template! Maximum 4000 characters. Recommended . It would also be helpful to understand your fundraising goals. The donor must be able to show, however, that he or she knew that the value of the item was less than the amount paid. Most readers will read the P.S. Including a charity donation form along with your thank you will assist in organizing your charity auction items and keeping auction item descriptions consistent. Please know we receive hundreds of donation requests each month and although we wish we were able to give to all of the organizations, we just do not have enough guestrooms or hotels. Please include your nonprofit certification number with your request. The Best Silent Auction Item Ideas. Attachment. Your donors will automatically receive a donation receipt upon each donation made made on the Paybee platform. Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. Connect with our always free, always human support via chat and email. Specifically, the Treasury Regulations under section 170 provide that if a donor contributes tangible personal property to a charity that is put to an unrelated use, the donor's contribution is limited to the donor's tax basis in the contributed property. INSPIRE. All requests must be received at least 60 days prior to your event. Attach your organization's letterhead or proof of 501(c)(3) status as a single PDF or Word document. Give real life examples of your organization's needs. (function() { It would also be helpful to understand your fundraising goals. Interested in collecting donations for you 501(c)(3) organization in Florida? Click here for a sample auction donation letter for use in communicating with vendors around your community. Then, ask your event host committee to do the same. If not, you can simply give donors a list of ideas that might appeal to your audience and let them choose which basket they would like to provide. See what were launching next and share your feedback. Call us at 888-236-7820, Ext 702. And if you're less interested in a donation and would just like to be in the studio audience, here's some information. It would also be helpful to understand your fundraising goals. Learn more about our vacation packages for charity auctions now. With all that's happened in the world, there's pent up demand for travel. Custom Artwork. 13. Having served over 10,000 non-profits worldwide, Charity Fundraising would love to assist you in planning your next live or silent auction. We typically make a decision within a week of receiving a request. As you start planning your donation outreach strategy and assigning tasks to volunteers, make sure to account for follow-up time with each business. Live and breathe software development with excellent analytical, development, and debugging skills and partner with industry-leading organizations for delivering next generation of machine learning technology into the hands of millions. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. This includes restaurants, spas, jewelers, gift stores, museums, theme parks, theatres, sports teams, etc. Donations are limited to one (1) donation within each 12-month period. Donor CRM; Request Demo; Dec 17, 2019. Donations to 501(c)(3) organizations are generally tax deductible in the U.S. MORE. You can never ask too early. Have a fundraiser or organization event coming up? If you dont have the capacity to personalize each letter, you can segment your donors based on how youve interacted with them in the past: We arent saying you should write a novel about your organization or your event. Fill out my online form. Direct mail donation requests are sent out once because of printing and mailing costs. Track supporter activity and build relationships all in one place. We are pleased to assist your organization with ways toyour hunting donation request. Registration can be found here [link to register] or you can reach out to me by phone or email. Requests must be received 45 days prior to the event date. Travel packages are extremely effective at drawing crowds and bids, anchoring your event marketing campaigns, generating healthy competition on the big night, and bringing in big potential revenue. Holding a special event is a great way for an organization to generate fundraising proceeds, engage new and previous donors, and build awareness for their cause. An official website of the United States Government. Kroger reports that they gave over $300 million in 2020, including $16.4 million in grants to over 340 requesting non-profits. Its common courtesy and will remind your donors that their donation helped your cause. Skip to main content. It'll help guide and inspire everyone throughout the procurement process. How the proceeds from the event will be used. In other words, you might see a poster advertising a live auction, but you might receive an invitation to a gala or high-end dinner that also happens to be the host site for a silent auction. View the total amount committed and paid to online auction items, fixed priced items, and direct donations to your paddle raiser in one place; Quickly see a real-time feed of all the bidding and donation activity; Filter your dashboards or quickly access out-of-the-box reports that give you insights into how your online auction is going This letter should briefly explain what your organization does, give the details of the event (when and where it will be held), and make a direct ask for an item to auction off at the event. Organizations must have 501 (c) (3) status. A concise description of your organization's work and silent auction event. We appreciate the support of all of our customers, and believe that giving back is a significant endeavor of our business. Maximum 4000 characters. Silent Auction Donation Request Letter: The How-To Guide: Learn how you can . It's not live auction quality for most groups, but it's a nice silent . Take some of the work off of the donor and give them specific examples when possible. Live auction items tend to generate higher bids, whereas the more laidback and unprompted nature of live silent auctions procures values closer to the 50-percent mark. Tell Us Why. 3. If you'd like information on how to apply any charitable donations, e.g for raffles or fundraising, please visit this site. We typically make a decision within a week of receiving a request. All fields are required unless indicated otherwise. Culver City, CA 90232. We help you raise the money your non-profit needs to thrive. if (navigator.userAgent.indexOf('FBIOS') !== -1 || navigator.userAgent.indexOf('Twitter for iPhone') !== -1) { free stays. Maximum 4000 characters. Choose My Signature. *About how many people will be attending? Iconic Items for Fundraising Auctions. Thank you for your submission. Our live and silent auction items have raised thousands of dollars for both large and small charities, schools and non-profits. Charity Auctions. Being able to . Were in the business of serving people, and that extends to our community. The first step in sending out an auction letter is to compile a mailing list of local businesses that would be appealing donors of auction items for your event. For example, a charity may publish a catalog, given to each person who attends an auction, providing a good faith estimate of items that will be available for bidding. Avoid the temptation to sign the letter from your entire organization. Jobs at Tito's. When we are hiring, we will post job listings and descriptions on our LinkedIn page. Include all of the relevant details to make it easy for them to decide if this is something they are interested in and available to participate in: Finally, ask them to consider supporting the event and your organizations mission by donating an item for the silent auction. Thank you for asking Oberto to participate in your organizations event. Update your cookie settings for this site. Pro tip: The first sentence is critical. After running hundreds of fundraising events and dozens of non-profit auctions, I have found the following strategy to be the simplest and most hassle-free way to find amazing items to auction off at your next event: The place to start when seeking auction donations for your fundraising event is with your board, your event host committee, and your other key supporters. Auction items can be picked up by staff members or volunteers. Attachment. Be sure to include where the funds . . Please fill out this form at least 1 month before the event date. Create an auction item wishlist. 1. Tips for Getting the Best Donation Items from Commercial Vendors. Give your auction donors several methods for donating, including: Be sure to include a phone number and e-mail address that people can use to contact your non-profit to arrange for pick-up of auction items. Connect Givebutter with more than 1,000 third-party apps. Our donation committee prioritizes requests from charitable groups in the state of California and fundraising events with live auctions featuring packaged Central Coast experiences. We are one of the easiest Companies with Online Donation Requests. that repeats your request! Reach out to each of your board members to ask them to donate items as well as reach out within their own network to ask other people to contribute items for your auction. . If you would like Jeptha Creed to donate an item for a silent auction, please fill out this form. See how changemakers are using Givebutter to make the world better. Ever since [year of founding], our team has been [hosting events, raising money] to help [specific positive impact of your organization]. 15+ Creative School Silent Auction Ideas. So, make it count! You will be contacted by email or phone if your request is approved. Submit Application. The calls should be made about 1-2 weeks after the letters are received by the businesses on your prospect list. Then, each year, you can add another 25, 50, or 100 businesses to the list, depending on the number of companies in your area. Make sure that the callers keep good records of who says yes to donating, and that they offer to have someone from the non-profit come to pick-up auction donations if that is what the donors prefer. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Check your inbox, good news is on its way . The Ritz-Carlton 888-707-9325. . Winemaker tour & tastings. Maximize Your Fundraising. Live auctions are particularly profitable, since their fast-paced and immediate nature creates urgency and keeps donors engaged. To request the Feld Donation Document, please email customerservice@feldinc.com. Multiply Your Impact. Weve put together tips and best practices for the perfect silent auction donation request letters to send to corporate sponsors and individual donors. What does it look like when that solution comes to life? The three constructions of Hsinchu City won "2022 Yuan Ye Awards !". Like all packages, the cost will depend on the features included. The good news is that you dont have to go through the tedious process of sourcing items and reaching out to businesses for donations all by yourself. Category or theme of the item youre looking for. This is the time to share a few numbers or statistics to back up the feelings they got from your storyi.e., that your organization is making a positive impact in your community. document.getElementById('af-form-208746805').parentElement.removeAttribute('target'); www.cfr1.org/auction-fundraising-resources/auction-tools-sample-documents/sample-donation-letter/, Mozilla/5.0 (iPad; CPU OS 15_5 like Mac OS X) AppleWebKit/605.1.15 (KHTML, like Gecko) GSA/219.0.457350353 Mobile/15E148 Safari/604.1. Due to the timing of our event, donation requests must be submitted by February 1st for the current year's event tickets. Securing auction items may seem a little daunting but have no fear. Start by reviewing our article on Finding Donations for Your Auction. Type text, add images, blackout confidential details, add comments, highlights and more. Attach your organization's letterhead or proof of 501(c)(3) status as a single PDF or Word document. For example, a charity may publish . Thank them for their consideration, time, and investment in your mission. #3 - Follow-Up with Phone Calls. It is requested that donors call ahead at 800-373-2255 before dropping off items. Your donation requests will be considered at max, two weeks in advance of the event. Requests are processed in the order they are received and will be answered as promptly as possible. To see even more online donation requests for silent auctions than the ones listed below, check out this list we put together of over 400 in-kind donation requests, and visit TheShareWay to view our database of over 800 companies . Be sure to give your board, host committee, and other key supporters everything they need to successfully solicit auction donations on your behalf, including information on your non-profit and the event you are holding, clear instructions on how to contribute an auction item, a number they can call to have a staff member come to pick up the item, etc. The Resort has a perfect blend of Four Seasons experiences and Disney offerings - for family time, for romance or for special events. JW Marriott 800-433-5402. Only enter if your organization has a 501(c)(3) status. Tips for Crafting Your Auction Donation Letter. If your organization is holding a live event, where will it be located? Retail values range from $8,000 to $12,600 (CAD$10,700 to CAD$16,800) and are available to non-profits at no additional cost. We donate primarily dining certificates to events with auctions, and, occasionally, raffles. Iconic Items for Fundraising Auctions. Finally, talk to any other key supporters who might be interested in helping you find auction items, including donors, volunteers, and staff members. Please Note: You will receive and email confirmation once your request has be submitted successfully. Donation Request Template . We require at least 30 days lead time to fulfill all sponsorship requests. @*/false; if (!IE) { return; } if (document.compatMode && document.compatMode == 'BackCompat') { if (document.getElementById("af-form-208746805")) { document.getElementById("af-form-208746805").className = 'af-form af-quirksMode'; } if (document.getElementById("af-body-208746805")) { document.getElementById("af-body-208746805").className = "af-body inline af-quirksMode"; } if (document.getElementById("af-header-208746805")) { document.getElementById("af-header-208746805").className = "af-header af-quirksMode"; } if (document.getElementById("af-footer-208746805")) { document.getElementById("af-footer-208746805").className = "af-footer af-quirksMode"; } } })(); -->. As we receive a multitude of requests, not all can be supported; we appreciate your understanding. All fields are required unless indicated otherwise. I am so [grateful for the role youve played in pushing our mission forward/grateful for the opportunity to get you involved]. It would also be helpful to understand your fundraising goals. Silent auction donation request letters can help. Just remember that. Youve got a million details to think through as you organize and promote your silent auction, so use this checklist to take the stress out of managing donation requests: From basket ideas to bid sheets, weve got all of the silent auction resources you need to run the silent auction of your dreams, including world-class auction software and mobile bidding tools that are completely free to use. Adding these phone calls to the process could boost the number of items you receive for your auction by 20-50%. The letters are the first introduction to individuals and businesses that youre having an event, need silent auction items, and what recognition and visibility is included for auction donors. With a solicitation toolkit, your team will have everything they need to request and accept donations on the spot. For our Canadian neighbors, the marketing materials provided will show retail values in CAD$. He is a top-rated speaker, master trainer, and coach. Requesting organizations must be a school or 501c3 non-profit agency and must provide a tax ID number. Maximum 4000 characters. Acceptable File Types: Docx, png, jpg, jpeg, gif, zip, rar, xml, txt, doc, dot, ppt, pot, pps, ppa,xls, xlt, xla,pdf, odt, oth. Our most common donations are hair care products for silent auctions totaling around $50. While making a wish list is an important strategy in the process, requesting these silent auction items is where the real work comes in! Submit a donation request to Cedar Point using ApproveForGood.